The Ultimate Wedding Planning Checklist
Planning a wedding is a once-in-a-lifetime experience—but it’s also a massive task. With so many moving parts, it’s easy to feel overwhelmed. That’s why I’ve created this step-by-step wedding planning checklist to guide you through every stage of the journey, from your first decision to the final send-off. Whether you’re planning over 18 months or just a few, this flexible timeline will help you stay on track and enjoy the process.
💡 Don’t forget: You can grab a printable version of this checklist to tick off as you go — you can find it on Etsy here!
How to Use This Checklist
This guide is organised by month and designed to be adaptable. Every couple is different — so take what works for your wedding and leave the rest. The goal is to make this process feel less like a mountain and more like a series of joyful milestones.
12+ Months Before the Wedding
- Set your budget. Talk honestly about what you can spend and who’s contributing. This will shape every decision moving forward.
- Create your guest list. It doesn’t need to be final yet, but get a rough idea so you can choose the right venue.
- Choose your wedding date and book your venue. The venue often sets the tone, so get this booked early.
- Hire a wedding planner (optional). If you’re going the full-service route, now’s the time to bring in professional help.
- Decide on your wedding theme or aesthetic. Start collecting inspiration on Pinterest or in a dedicated mood board.
- Start browsing vendors. Photographers, florists, and caterers often book far in advance.
9–11 Months Before
- Book photographer and/or videographer. These creatives are in high demand — especially for popular dates.
- Finalise your wedding party. Ask your bridesmaids, groomsmen, or attendants so they can plan ahead.
- Start shopping for your wedding outfit. Whether it’s a dress, suit, or something unique — give yourself time.
- Book your caterer (if not included in venue). Schedule tastings and check reviews.
- Book entertainment. DJ, band, or live musicians — secure your sound early.
- Send save-the-dates. Particularly important for destination weddings or peak seasons.
6–8 Months Before
- Choose your florist and cake designer. Have initial consultations and start thinking about styles and flavours.
- Arrange wedding day transport. Cars, buses, or something whimsical — get it sorted.
- Book your hair and makeup artist. Schedule trials closer to the day.
- Finalise your guest list. This will be important for invitations and seating plans.
- Plan your honeymoon. Secure travel and accommodation while deals are still good.
4–5 Months Before
- Order your wedding outfit. Include time for alterations if needed.
- Design and order your invitations. Choose a design that reflects your day’s aesthetic.
- Book accommodation for guests. Reserve room blocks or recommend nearby stays.
- Finalise ceremony details. Choose readings, songs, or rituals.
2–3 Months Before
- Send your wedding invitations. Include RSVP deadline and all relevant info.
- Have dress/outfit fittings. Ensure everything is coming together perfectly.
- Confirm ceremony music and readings. Share plans with your officiant.
- Purchase wedding rings. Don’t forget to allow time for resizing.
1 Month Before
- Confirm final headcount with caterer. Send in dietary restrictions and table requirements.
- Create seating chart and place cards. Use a spreadsheet or planner tool.
- Confirm timings with all vendors. Double-check delivery times and arrival schedules.
- Write your vows. Or confirm the wording for your ceremony if not writing your own.
1–2 Weeks Before
- Schedule beauty appointments. Think waxing, brows, facials, and final hair trims.
- Break in your wedding shoes. Wear them around the house to avoid blisters.
- Follow up with guests who haven’t RSVP’d. Confirm numbers and preferences.
- Prepare your wedding day emergency kit. Include plasters, sewing kit, safety pins, mints, etc.
The Day Before
- Pack your overnight bag. Include comfy clothes, toiletries, and anything sentimental.
- Hold the rehearsal and rehearsal dinner. Go over key timings and responsibilities.
- Lay out your wedding day outfits. Include accessories and undergarments.
- Get a good night’s sleep. Try to relax and reflect — tomorrow is your day!
On the Day
- Eat breakfast. It’s a long day — start with something filling.
- Stick to your timeline. Trust your schedule and your team.
- Soak up the moment. This is your celebration — feel every second of it.
💡 Try This:
Download the printable Wedding Planning Checklist to track your progress with ease. Grab your copy from Etsy here.
📌 Pin This Post
Planning your big day? Save this guide to your wedding board so it’s always close at hand.
Amy x
Owner of The Fabled Designs on Etsy – custom wedding stationery for your special day!
P.S. Need more support? Check out our other planning checklists and wedding printables for every stage of the journey on our blog.
